Vendor COI tracker
Which contractor certificates have lapsed, what to check on each one, and the chase letter already written.
Enter the certificate holder your contract, lease, lender or insurance requirement names, spelled exactly as that document spells it. It is often the owning entity, and it is just as often a management company, a landlord, or a lender — the deed is one possible answer, not the rule. A certificate made out to the wrong name is a common reason a request has to be made twice.
No vendors yet. Add the ones with keys, roof access, or people on site — those are the certificates that matter first.
Vendor insurance register
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No vendors on the register yet.
0 vendors on the register · saved on this device
The thing almost everyone gets wrong
Being listed as certificate holder is not the same as being additional insured. The holder box only records who the paper was sent to. Additional insured is an endorsement on the policy — and what it actually gives you depends on the endorsement form, the policy terms, what the contract required, and the claim itself. It is not a switch that guarantees the contractor's insurer will defend you. What is safe to say is the narrow thing: a file full of certificates naming you only as holder does not, on its own, make you an insured under anybody's policy.
The second one: a certificate is a snapshot. It confers no coverage and it can be printed the day before the policy is cancelled. Which is the whole reason a register with dates on it exists.
Why this is free and stays on your device
The commercial products here are subscriptions with vendor portals, uploads and automated email. They are good, and they are built for someone with four hundred vendors. If you have eleven contractors and a spreadsheet, what you actually need is the list, the dates, what to check, and the letter. That is all this is. No account, no uploads, nothing leaves the browser.
Where it meets the other tools
A vendor with a lapsed certificate should not be receiving a work order — that is the moment this register is worth having. When their work is finished, the work log is the record of what was done. If somebody is hurt on site, the OSHA 300 log asks a different question from the one this register asks. Recordability turns on whose employee the person is and who supervises the work day to day; which insurer responds is a matter of the policies and the contract. They are separate questions with separate answers, and conflating them is how a facility ends up recording an injury it should not have and assuming coverage it does not have.
For the big-ticket work these certificates usually cover — a roof, a lift, a boiler — the capital plan is where it was budgeted, and progress billing is where a subcontractor draws against it — a lapsed certificate should stop that line getting paid.
General information, not insurance or legal advice. CompliMaint is not an insurance agent, broker or adviser, and nothing here recommends a limit, a carrier or a policy — your required limits come from your own contract, lender or counsel. This register records what you were shown; it does not verify coverage with any insurer.